From manual purchase orders to an AI-assisted operating workflow.
Affinage Professional worked with BASOFA to automate purchase-order intake, validation and inventory preparation using Microsoft technologies already aligned with its Microsoft 365 environment.
Customer overview
A growing operation needed a more scalable order-intake model.
Affinage Professional is an Australian professional hair-care manufacturer and distributor. Increasing order volumes made the existing manual approach to purchase-order intake and inventory preparation difficult to scale while maintaining speed and consistency.
Business challenge
Unstructured orders created manual effort, delay and avoidable risk.
The team needed automation without removing business validation or forcing a costly new technology foundation.
Manual extraction
Purchase orders arrived as unstructured PDFs that required review and re-entry.
Inconsistent preparation
Teams manually prepared spreadsheets for downstream inventory processing.
Limited visibility
Exceptions and validation were difficult to manage through one controlled workflow.
Growth pressure
Rising volumes increased operational strain and delayed inventory-ready data.
Solution delivered
Intelligent document processing with human control where it matters.
BASOFA implemented an AI-assisted purchase-order workflow using Microsoft capabilities aligned with Affinage’s existing environment. The solution extracts order information, applies business validation, centralizes exceptions and prepares reliable inventory-ready data for downstream processing.
- Automated intake and extraction from purchase-order documents
- Business validation and centralized exception handling
- Structured output for inventory-processing workflows
- A foundation that maximizes existing Microsoft 365 investments
Business impact
Faster processing, stronger consistency and capacity for growth.
Efficiency
Repetitive extraction and preparation work was substantially reduced, allowing teams to focus on exceptions and higher-value activity.
Accuracy
Standard purchase orders moved through a more consistent process with improved extraction accuracy and validation.
Responsiveness
Inventory-ready data became available sooner, improving the path from incoming order to downstream fulfilment.
Outcome figures are based on results reported for the implemented Affinage workflow and should not be interpreted as guaranteed results for other organizations.
Your next workflow
Where could intelligent automation remove operational friction?
BASOFA can help assess the process, controls, data and Microsoft capabilities needed for a practical automation roadmap.